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Speed up Invoicing Processes with Efficient Invoice Approval in SAP

Many companies still handle their document approval manually, often resulting in an error-prone approval process. To address this issue, the NTT DATA Business Solutions AddOn it.approval automates all possible approval steps, leaving the remainder to be approved manually. The solution has an intuitive user interface that displays the exact information needed for the approval process. it.approval is part of our it.document handling suite, which simplifies every step of your document handling process.

Your Benefits


Maximizes automated invoice approval

Transparency & Traceability

Full document transparency during the approval process

Reduced Cost

Reduce cost per invoice by decreasing lead times

Your Benefits

Gain Control and Transparency over Approval Processes

In a world with an increasing demand for business documentation, it is vital to have a comprehensive understanding of revenue and expense streams in your business. By storing this information in a centralized system and keeping it in a consistent format, you maintain a clear overview and can view key data at a glance. Your business can act on up-to-date information to make informed, strategic decisions, while not becoming overwhelmed by the volume of data and processes that needs to be managed.

Approval Hierarchy Based on HCM/HR Master Data

For customers using HCM/HR in SAP, it.approval can utilize the existing HR structure. This way, the customer can simply use the organization structure to define the approval hierarchy. The hierarchy automatically adapts to the role of the employee, which simplifies maintenance. If your organization is not using HCM/HR in SAP, then you can easily maintain the hierarchy within the functionality made available for this purpose in it.approval.

Default Account Assignment

it.approval speeds up approval processes by automating time-consuming, repetitive tasks. Further, the solution provides functionality to control default account assignment for non-PO invoices, hence drastically reducing the time needed to do invoice coding. Users can manually maintain these rules, or they can use it.document AI, which automatically assigns accounts.

Functions and Features of it.approval

  • Suitable for all documents where an approval process is needed (for example invoices, purchase requisitions, purchase orders, price and quantity differences on PO-based invoices and vendor quotations)
  • Standardized and automated approval processes
  • Out-of-the-box solution for instant use
  • Ease of use for SAP customers
  • Shorter approval cycles
  • Full document history throughout the approval process
  • Central or local viewing of ongoing and completed documents
  • Uniform handling and approval based on internal rules for every location and country
  • Automatic compliance to approval rules
  • Automatic verification of approval limits
  • Controlled and transparent approval processes
  • Expandable with it.capture and it.document AI

Approval Processes for Your Business Documents

A document approval solution for invoice approval in SAP enhances the approval process


  • Minimum Release SAP ECC 600 EHP6
  • Minimum Release SAP S/4HANA 1610
  • Minimum SAP NetWeaver Gateway 7.0 or higher

Customer References

Get In Touch

Are you looking for further information on it.approval? Just contact us – we are happy to assist you.