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Electronic Dispatch of FI Correspondences Like Dunning Note or Payment Advice by E-Mail / Fax

The AddOn enables FI correspondence to be sent electronically by e-mail / fax. Recipients can be flexibly defined using the familiar SAP standard interfaces for customers, vendors and business partners. All standard FI correspondence types such as dunning notes, payment advices, etc. are supported. Specific recipients per correspondence type and company code can be used as well as individual senders, cover letters and mail subjects.

Your Benefits
Scope & Requirements

>80% Cost Savings in the Shipping Process

Save costs for paper, printing, enveloping and postage

Reduction of Expenditure for Printing and Dispatch

Electronic dispatch minimizes costs and work steps

Logging and Traceability Directly in SAP

Simplified logging of all dispatches in a digital process

Your Benefits

Cost Savings of More Than 80% in the Shipping Process

Our solution for sending FI correspondence by e-mail / fax enables the integrated, digital processing of FI correspondence with your business partners. The electronic dispatch not only reduces the effort in the finance department, but also costs for paper, printing, enveloping and postage.

Everything in Sight Due to Extensive Logging and Traceability

Thanks to a uniform, digital process and logging directly in SAP, processes are always fully traceable. For example, you can see the payment advice dispatch directly in the payment run, and the dunning note dispatch in the dunning run log.

Functions and Features of FI@Mailing

  • Electronic dispatch of FI correspondences by e-mail / fax
  • Flexible recipient determination (e-mail address, FAX number) from the master data of customers, vendors and business partners
         - General level
         - Company code level
         - Contact person
  • Separation of different recipients per correspondence type / per company code (example: different recipient for dunning notes than for payment advices)
  • Determination of CC and BCC e-mail recipients (copy, blind copy)
  • Logging and traceability directly in SAP, e.g. in the payment run
  • Language-dependent management of cover letter and mail subjects
  • Definition of different senders per correspondence type / per company code
  • Control shipping type per dunning procedure / dunning level
  • Supported correspondence types (extract):
         - Payment advices
         - Dunning notes
         - Prenotification
         - Interest invoices
         - Open item notes
         - Account statements
         - General correspondences


  • Provision of relevant transport orders
  • Installation Guide
  • Configuration Guide
  • User documentation


  • Release SAP ERP 6.0 (EHP 0 – 8)
  • Release SAP S/4HANA 1610 (at least)
  • Release SAP S/4HANA Finance 1503 – 1605
  • E-Mail / Fax software connected to SAP-connect

The solution requires a maintenance contract, which includes info services and change notifications, Help Desk Support and product updates.

Get In Touch

Are you looking for further information on FI@Mailing? Just contact us – we are happy to assist you.