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Automatic Document Status Change on Version Change SAP Release

Automated Management of Previous Versions to a Pre-Defined Status

Using the SAP Document Management System (DMS), documents can be managed with versions. The version change of a document is done in two process steps in the SAP standard. Our AddOn automates the process, i.e. previous versions are automatically set to a pre-defined status.

Your Benefits

Error Prevention

Only one released document version exists

Process Automation

Automated status processing of the previous versions

Controllable per Document Type

Can be activated and set individually for each document type

Your Benefits

Convenient Version Management of Documents

A unique identification is necessary in order to ensure that the correct version is used in the life cycle of a document. Only one released version of a document info record should exist. When a new document is released, the AddOn automatically sets the status of the old document to a defined status, e.g. "outdated", reducing the manual effort and preventing subsequent mistakes.

Functions & Features of Automatic Document Status Change on Version Change SAP Release

  • Automatic conversion of the status of the previous version when the status changes.
  • Increase in employee productivity.
  • Automated processing of status of previous versions.
  • Error prevention, because only one released version of a document exists


Available languages:

  • Product interface (screens, online help and messages): English, German.
  • Documentations: German, English

In addition to the product description as an essential part of the product, the scope of delivery includes the following documents in electronic form:

  • List of transport requests
  • Installation guide
  • Configuration guide
  • User documentation


SAP Release:

  • SAP S/4HANA Finance 1503 and 1605 or
  • SAP S/4HANA 1511 - 2020 (on-premise edition)


Specific Software Components:

  • SAP_FIN 7.20 - 7.30 or
  • S4CORE 1.00 - 1.05
  • SAP_ABA / SAP_BASIS 7.50 - 7.5F

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